What goes into a great cleaning proposal?

Measure the area that is in scope

A building’s full floor area may include operations that are not part of the cleaning request. Identify office, customer and staff rooms, their floor finishes and any space blocked by fixed equipment or stock.

List regular work separately from occasional needs

Write down the tasks requested at each visit and the desired frequency. An initial clean, periodic carpet work or additional glass cleaning needs its own description.

• Cleanable rooms and floor finishes
• Task frequency and working window
• Washroom and staff-kitchen requirements
• Initial work, periodic tasks and supplies

Show the access conditions early

Deliveries, occupied staff rooms, shared entrances and building rules can change how a service is organized. Send the same access brief to each respondent so their proposals can be compared on a consistent basis.

Use address-level pricing for a group

A Langley City shop and a Willoughby office may have different operating hours and floor layouts. Ask for each location’s scope and amount beside any portfolio total.

Give one-time property cleans their own brief

For a pre-sale or move-in request, state the condition, occupancy, rooms and target date. Empty cupboard or appliance interiors can be requested as additional tasks for assessment.